Appendix 1: AAT Term Record Report
The term record report is the electronic counterpart to the AAT term sheet. The term record report displays all the data that was input into the citations database from the term sheet and in the same order as on the term sheet. This is used for proofreading a term record and is the final paper copy of a term record. Reports are available from the AAT database by single descriptor, by node number of the descriptor, and alphabetically by descriptor for a hierarchy.The top line shows the date and time that the term record report was generated, as well as the page number of the report.
AAT TERM: Main term or guide term; the primary entry in the system.NODE: The unique identification number for the term in the database, automatically supplied.
HIER: Two-letter code of the AAT hierarchy in which the term is placed.
STATUS: Status of the AAT term within the system: m = descriptor; g = guide term (a term within angle brackets); t = top term or first term in a hierarchy, usually the hierarchy name; d = deleted term.
CLASSNO: An automatically supplied notation that describes the hierarchical location of the term within the thesaurus.
BT: Broader term (there can be only one).
RT: Related terms.
SN: Scope note, which defines and/or describes the use of the term in the thesaurus.
SOURCE: Source of the scope note.
ST: Status of the term as it is found in the source: m = descriptor; a = alternate descriptor (usually the singular); u = lead-in term or Use For; v = variant spelling; k = British English descriptor (equal to the m-coded term); b = British English alternate descriptor (equal to the a-coded term); w = British English lead-in terms (equal to the u-coded terms); s = support terms that provide background to the m term, equivalent in the concept to the descriptor but in a form not appropriate to the AAT.
TERM AS FOUND IN SOURCE: The form of the term as found in the source [noted further on the same line].
PN: P = the term in this exact form is preferred in the source; N = the term is not preferred in the source, but is given as a lead-in term.
SOURCE: Code of the source; each book or article used as a source is assigned a unique alphanumeric code of up to six characters.
PAGE: Page number where a term is found in the source. If the source is alphabetical, i. e. , a dictionary, it is not necessary to note the page. If the term is found in the source's glossary, it will be noted here with the abbreviation, "gloss. " If found on the title page, "titl;" if found in the table of contents, "tblc. "
VOL: Volume the term is found in, if a multi-volume work or periodical.
NO: Number of the issue, if a periodical.
ILL: Y = an illustration accompanies the term in the source; N = the term is not illustrated in the source.
NOTE: Notes that the editor feels are useful to include about the source or the form of the term in the source.
LANG: The language abbreviation of the equivalent.
EQUIVALENT: The equivalent terms in the target languages.
SPECIAL THES: This field is used to track terms in the system that have been provided as part of joint projects with other institutions.
EDITORIAL NOTE: Editor's general notes on the term.
INDEXING NOTE: Guides for the application of the term in indexing systems.
HISTORY NOTE: A record of the changes that have been made to the term since its entry in the thesaurus.
EDITORIAL EDITOR: Initials of the person responsible researching the knowledge domain and for creating the hierarchy.
AUTHORITY EDITOR: Initials of the person responsible for checking the term for consistency and adequate sourcing.
APPROVAL DATE: (Not currently used in the system. )
CREATED: The date a term is entered into the system.
LAST MODIFIED: The date of the most recent modification of a term.
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