Virtual Museum of Canada (VMC)
Virtual Exhibits Investment Program


For reference purposes. Only on-line submissions will be eligible for consideration. http://www.chin.gc.ca/English/Members/Vmc_Investment_Program/index.html

New! All proposals to the VMC Virtual Exhibits Program must now include the creation of a complementary learning object collection and a lesson plan based on the proposed production.

Please provide complete details on the proposed learning object collection and lesson plan(s) within the production when using the following online proposal form.


A IDENTIFICATION OF THE LEAD INSTITUTION
     
 
1. a) Identification
    Name of Institution
    Mailing Address 1
    Mailing Address 2
    Mailing Address 3
    City
    Province or Territory
    Postal Code
    Telephone Number ()   -    Ext
    Fax Number ()   -
    E-mail
    Web Site URL
 
  b) Person with Signing Authority for the Institution
    Salutation
    Given Name
    Surname
    Title
    Email
 
  c) Contact Person
    Salutation
    Given Name
    Surname
    Title
    Name of Institution
    Mailing Address 1
    Mailing Address 2
    Mailing Address 3
    City
    Province or Territory
    Postal Code
    Telephone Number ()   -    Ext
    Fax Number ()   -
    E-mail
    Notes
 
 
2. How long has the lead institution been in operation?
Less than 1 year More than one year
 
3. a) Is the lead institution a member of the Canadian Heritage Information Network (CHIN)? Tips
Yes No 
 
  b) Does the lead institution have an automated collections management system?
Yes No 
If yes, identify the software used:
(N.B. If successful, the lead institution and its eligible partners must contribute records and images to Artefacts Canada. Visit www.chin.gc.ca/Artefacts/)
 
4. Legal status of lead institution:
Federal
Provincial
Municipal
Private not-for-profit
Other    If other, please specify:
 
5. Is the institution registered with the Canada Customs and Revenue Agency as a charitable organization? Yes No 
 
6. a) Does the institution have a GST or business number? Yes No 
If yes, please provide the number(s):

     
  b) Does your institution collect GST?  Yes No 
     
7. Has the institution received funding previously from the VMC Investment Programs?
Yes No 

If yes, please identify which program(s):

Virtual Exhibits Investment Program
Community Memories
Agora Research Initiative / Museum Learning Space Pilot
 
8.   In the event your proposal is approved,
a) Please provide your institution’s legal description? Tips

     
  b) Please identify the individual designated as signing authority for contractual purposes, if different than the information provided in Section A, Question 1. b)
       
    Salutation
    Given Name
    Surname
    Title
    Email
 
B DESCRIPTION OF PROPOSED PRODUCTION
     
 
1. Title of Production
 
2. a) Is this production an adaptation of an existing digital product? Yes No 
If yes, please provide title, date of initial production and URL (if applicable).
 
  b) Did the Virtual Museum of Canada Investment Programs invest in the existing product?
   Yes No 
 
3.    

Description of proposed production (maximum 750 words). Tips
Description should help Editorial Board members visualize the ultimate product and should include information regarding what is distinctive about the proposed content. It is recommended that a mock-up or demo, available through the World Wide Web, be included in the description. Please ensure that all reference materials remain available online until THURSDAY APRIL 30TH.

Please note that the information provided here will form the basis of your contractual obligations, if the proposed product is approved. Information provided should therefore clearly identify the content to be explored as well as its treatment.

 
4. Please identify the technologies to be used in the production, including details as to HOW these technologies will be used with the content described above. Tips
NOTE: The information provided will be used to form the basis of your contractual obligations in the event that your proposal is approved. If use of Web 2.0 technologies is planned, please specifically identify these applications.
   
5. What gaps in available Internet content will the production fill (i.e. environmental scan)?
 
6. Audiences and EvaluationTips
  a) Identify target audience(s) for the production.
 
  b) How will the target audience's interest be assessed in relation to the concept and content proposed?
 
  c) Identify specific measures to conduct target audience evaluations during the development process.
 
7. What are the communication objectives of the proposed production and how will they be achieved through the use of the technologies identified in Question B 4? Tips
 
8. How will the completed production be integrated into the institution's overall plan and daily operations?
 
 
C CATEGORIES AND SUB-CATEGORIES
     
 
1. Select the category and sub-category (if applicable) that best reflects the subject of the proposed production.
N.B. More than one category and sub-category can be selected.
Science and Nature
Arts and Leisure
History and Society
Tech, Transportation, Industry
Animals
Insects
Plants, Trees
Bacteria, Viruses
Astronomy
Biodiversity
Biology
Geology
Weather, Environment
Fossils, Dinosaurs
Physics, Math
Chemistry
Geography
Health, Medicine
Architecture
Art
Performing Arts
Media
Sports, Games, Toys
Cultural Groups
Archaeology
Folklore and Customs
Law
Money and Stamps
Politics and Government
Religion and Beliefs
Countries
Social Groups
Individuals
Pets
Fur Trade
War and Warfare
Canadian historical events
Agriculture
Fishing
Inventions
Forestry
Media and Communications
Information Technology
Mining
Oil and Gas
Automobiles
Railways
Aviation and Space
Ships and Boats
 
 
2.     Identify the type of production that is being proposed. If the production contains a component that corresponds to another type, please select a secondary type as well. Tips
Primary
Secondary (if applicable)
 
D DESCRIPTION OF PROPOSED LEARNING OBJECT COLLECTION AND LESSON PLAN(S)
1. Title of the Learning Object Collection and related lesson plan(s):
     
 
2. a) Is this production an adaptation of existing digital materials? Yes No 
If yes, please provide the title, the date of the initial production and the URL (if applicable).
  b) Did the Virtual Museum of Canada Investment Programs invest in the existing materials? Yes No 
 
3. Identify target school user group for the proposed production.
 
4. Please provide a brief overview of the proposed Learning Object Collection and Lesson Plan(s) (Maximum 250 words). Tips

Description should detail the type and number of digital assets to be included, the learning objectives, and the curricular linkages, as well as identifying the educational outcomes for the lesson plan(s). Details about the lesson plan MUST clearly indicate how it will be created using the Learning Object Collection. To meet the mandatory criteria the Learning Object Collection must consist of at least five learning objects.

Please note that the information provided here will form the basis of your contractual obligations, if the proposed product is approved. Information provided should therefore clearly identify the content to be explored as well as its treatment.
E PARTICIPATING ORGANIZATIONS
 
 
  By completing the following text boxes and clicking on the “Add” button, individuals, partners and/or participants will be added to the tables that follow each section. As many names as necessary can be added to each table and once added, this information can be edited or deleted.
1.  Who in your institution/organization will be involved in the production (individuals or groups)?
Name/Title Role/Expertise Action
 

  Name
  Title
  Role/Expertise
   
2.      Partner(s). Proposals MUST include at least one educational partner in order to be considered. All partners must commit to their participation by means of a signed partnership letter, which must clearly specify what the partner will be contributing to the project. Reminder: Be sure to include all pertinent details in the letter. Tips
N.B. The Editorial Board defines partners as those sharing risk and ownership in the product.
Organization/Contact Information Role/Expertise Action
 

  Organization
  Contact Person
  Contact Information
  Web Site
 
  Role/Expertise
  Letter of Support (URL)
N.B. Letters should be scanned (jpeg format) and posted on the Web so that they can be accessed by the VMC Editorial Board. Please ensure that all reference materials (e.g. letters of support) remain available online until THURSDAY APRIL 30TH.
  Type
  CHIN Member Yes No 
(N.B. All museums that receive financial benefits from the VMC must be CHIN members.)
   
3.      For other participants (eg. multimedia company), please identify their role in production, and expertise related to that role. While it is not mandatory to have made a final selection, please identify potential multimedia companies if external technical expertise will be required for the production.
Organization/Contact Information Role/Expertise Action
 

  Organization
  Contact Person
  Contact Information
  Web Site
 
  Role/Expertise
  Letter of Support (URL)
N.B. Letters should be scanned (jpeg format) and posted on the Web so that they can be accessed by the VMC Editorial Board. Please ensure that all reference materials (e.g. letters of support) remain available online until THURSDAY APRIL 30TH.
   
 
F SKILLS DEVELOPMENT
     
 
1. a) Will there be a skills development component for staff and/or volunteers of the institution in this production? Tips Yes No 
If yes, please describe relevance to the production.
 
  b) Will youth (under 30) be involved in the creation of content? Yes No 
If yes, please indicate the number of youth and what their role(s) will be in the development of the production. Proposals that involve active creation (i.e. youth involved in the conceptual and/or technical development of the production under supervision by professionals) is viewed as having a higher level of engagement than proposals that only include passive review (e.g. focus groups).
G QUALITY CONTROLTips
  Completed exhibits submitted as a final deliverable for verification by CHIN must meet all technical and content requirements as established in the contract. To help ensure that the final products will be of high quality and meet all requirements, please provide the following information.
1. a) Describe your institution's previous experience in producing digital content, educational materials and/or authoritative materials.
 
  b) Describe the previous experience of any listed partner(s) in producing digital content, educational materials and/or authoritative materials.
 
2. How will your institution ensure the accuracy and relevance of the content?
 
3.

How will your institution ensure that all components meet the VMC technical requirements?
Note: Institutions are responsible for ensuring that VMC Technical Specifications are strictly followed. Please ensure that everyone involved with the development of the proposed production is familiar with the Technical Specifications. Productions which do not adhere to the VMC Technical Specifications may be subject to financial penalty or loss of future funding opportunities.

 
4. How will your institution ensure the accuracy and quality of the translation of the production be ensured?
N.B. All content must be available in at both English and French. Institutions are responsible for proofreading and copy editing of the content in the production in ALL languages.
 
5. How will your institution measure the success of the production over time?
N.B. Include reference to feedback mechanisms and any other evaluation plans.
 
6. How will your institution ensure the ongoing validation of any links contained in the production?

 
7. If your proposal includes plans for Web 2.0 social technologies (e.g. forums, blogs, wikis), please indicate the quality control measures that will be undertaken in relation to their management (e.g. moderation).

 
H PRODUCTION PLAN
     
 
1. a) Provide a clearly developed production plan, including project milestones and timetable for all components of the production (i.e. exhibit/game, learning object collection and lesson plan). Tips
By completing the following text boxes and clicking on the "Add" button, each production plan item will be added to the table. As many items as necessary can be added and once added, this information can be edited or deleted.
NOTE: It takes approximately four months from the proposal deadline date for the completion of the evaluation process and notification of results. Please reflect this timeline in your production plan.
Timeline Task Action
 

   
Timeline
Task
 
 
 
  b) Estimated completion date (YYYY/MM):   /
 
  c) Proposed launch date (YYYY/MM/DD):   / /
    Is the proposed launch date associated with a particular event? Yes No 
If yes, explain.
 
  d) What efforts will be made to promote the exhibit once it is launched?
Please provide a detailed promotional plan in order to be able to claim a marketing credit for the value of your efforts to promote VMC content or the VMC. See "Annex B" of the Program Guidelines for more information.
 
  e) Where will the exhibit/game be hosted?
Lead Institution's Server
CHIN Server
Other    If other, please specify:
N.B. The lead institution must provide monthly statistics on a quarterly basis for five years following the launch of the production, if the product will not be hosted on the CHIN server.

NOTE: Hosting by CHIN will only be extended to productions which conform to CHIN’s technical environment.
 
I BUDGET
  By completing the following text boxes and clicking on the “Add” button, each budget item and relevant information will be added to the budget table that follows. As many items as necessary can be added to the table and once added, this information can be edited or deleted. Items will be added in the order entered.
 
1. Budget Table Tips
Contribution to the product by the institution, and its partners (if applicable), is mandatory. Please review VMC Guidelines for “Eligible Costs” and “Investment by Museums” in preparing this budget. In-kind and direct financial contributions should be identified and explained.
 
 Categories in which the budget information should be divided:
  Category
  Item
   If other, please specify :
  VMC $ 
 
 
Lead Institution
Partner
Other
In-Kind Financial
$    $ 
$    $ 
$    $ 
  Confirmed Yes No 
  Pending Yes No 
  Footnotes
Provide footnotes to explain the basis on which calculations were made for value/cost (e.g. the value of staff or volunteer labour should be broken down to number of hours/days and cost/value attributed on an hourly/daily basis.)
Include the name of the partner or other institution that will be providing in-kind or financial funding within the footnotes for each applicable budget item.

NOTE: All amounts should be entered without spaces.
   

  Budget information format as presented once entered in the form:

 
 
J SUBMIT FINAL PROPOSAL TO VMC
     
 
  I, the undersigned, hereby certify that all the information provided to the Canadian Heritage Information Network in support of this proposal is true and complete.

  Certify Proposal


Date Published: 2007-06-11
Last Modified: 2008-10-06